Two quotes for 300 embroidered keychains can look miles apart until you check what each supplier priced. One might cover 300 identical tags with split rings and bulk packing. The other might cover three designs, separate samples and printed retail cards. Before comparing unit prices, make sure both suppliers are quoting the same finished product.
Start with the finished size and the smallest lettering
Send the finished width and height in millimetres and mark any text that must stay legible, such as a sponsor name or a web address. A logo that looks clear on screen can behave differently when stitched at its final size. If the artwork has fine lines, tightly spaced letters or several colour changes, ask the factory to flag the details it would adjust and show those changes on the proof.
For a useful comparison, ask for two options using the same artwork and quantity. For example, request a quote for your preferred size and a larger version that gives the smallest text more room. Compare both the price and the proof before choosing.
Specify what goes on each side
Show the front and reverse separately. On the reverse, say whether you want the same logo, different artwork or a plain finish. A brief that says “double-sided” leaves room for different assumptions about the construction and the artwork work involved.
Ask whether the quote includes artwork preparation, a digital proof and a physical sample. If any are separate charges, have them listed individually. Before approving production, check the smallest lettering, thread colours, alignment, edge finish and ring position on the sample.
Give the quantity per design
An order for 300 pieces of one design and an order for three designs at 100 pieces each have the same total, but the second order may require separate setup or sample approvals. Give each design a file name and quantity, and list any size or colour variants separately. Ask the supplier to confirm how the minimum and any setup fees apply to each variant.
Heyang lists a 50-piece minimum for its embroidered keychains. Confirm how that minimum applies to your specific mix of designs and colours in the quotation.
Match the hardware, packaging and shipping scope
Specify the attachment you want, such as a split ring, and show where it should sit. If the keychains will hang on a retail display, include your backing card dimensions and how each unit should be packed. For a giveaway, say whether bulk packing works. A printed card and individual packing should appear clearly in the quote if they are part of your order.
Give the delivery country, postal code and required arrival date. Ask suppliers to state whether freight is included and which taxes or duties, if any, are covered. Compare the total for the same delivery scope and confirm how sample approval affects the production schedule.
Copy this brief into your quote request
- Finished dimensions and quantity per design
- Front and reverse artwork, with essential lettering marked
- Thread colours, edge finish and attachment type or position
- Bulk or individual packing, with backing card details if needed
- Delivery country, postal code and required arrival date
- Separate lines for unit price, setup, samples, packing and freight
Frequently asked questions
Can I get a quote before the artwork is final?
Yes. Share the clearest reference you have along with your expected size and quantity. Ask which assumptions the estimate uses and which details need approval before the price is confirmed.
Will a different reverse design change the price?
It can change the artwork preparation, stitching or construction. Send both layouts so the supplier can compare a matching reverse and a different reverse using the same size and quantity.
How should I compare quotes with different unit prices?
Confirm that the product specifications match, then compare setup, samples, packing and shipping separately. A lower unit price can still produce a higher total once those items are included.
Request a quote for your design
Share your artwork, finished dimensions, quantity per design and packaging needs. See our custom embroidered keychains for sample, attachment and packing options. Use Get a Bulk Quote on the product page to upload your artwork and request pricing.
